Minutes maid

As I mentioned before, I am the vice president of the board of my condo association. However, I believe should be the secretary.

Actually, the secretary and the treasurer don’t have to do anything extra besides their normal board activities, since the property manager assigned to their community prepares the minutes and takes care of the financial doings. But if it were the secretary’s responsibility to prepare the minutes, I would have been fantastic at it.

About two weeks ago, the board had its regular bimonthly meeting. A few days later, the property manager wrote up the meeting minutes and emailed them to each board member to approve before the president signed off on them. I read the minutes carefully…and automatically put on my editor’s hat.

I noticed that the date and location of the meeting were wrong; the property manager had used the previous meeting’s minutes as a template and forgotten to change them. I called that out in a reply email, giving the correct date and location.

The property manager then replaced the erroneous information with the correct date and location and sent the revised copy of the minutes to each of us. I was just about to approve them when all of a sudden…

…I noticed another item that was wrong. The property manager had, as was required, listed all of the dates for our bimonthly meetings in 2023. The dates were all supposed to be the third Tuesday of each odd-numbered month. However, I noticed that the meeting date for July was listed as the 19th. July 19, 2023 is a Wednesday.

I pointed that out in another reply email, feeling bad for the property manager, whose work I had corrected twice. (And I was culpable as well, because I did not catch the incorrect future meeting date the first time around.) “The property manager is going to hate me,” I thought as I sent the email. “But I would be remiss if I didn’t point this out.”

And I apologized for “being nitpicky.”

Uh…yeah…I’m sorry for being an editor.

Editors, have you ever run into this kind of situation and actually apologized for finding errors?

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