Let me start off this week’s post by saying that if you are unemployed right now…I’m sorry.

I feel your pain. I was long-term unemployed myself in the past and those days were very dark. The grueling job applications…the frightening interviews…the rejection emails…I’ve been there. Please remember that you are not worthless or a loser.

If you have a friend or family member who is unemployed, it is tempting to say certain things to try to encourage them (“try” being the operative word). I would like to ask you to please refrain from telling them the following:

“How’s the job search going?” (Painfully, I am sure. And they probably don’t want to talk about it.)

“How did that interview go?” (If they really want you to know, they will tell you.)

“Have you heard from that job yet?” (If they had, they would have told you by now.)

“You should try looking on [insert name of job search engine here].” (Chances are that they already have looked.)

“When one door closes, another opens.” (This is the oldest cliché in the book.)

“Maybe God doesn’t want you to have a job right now. Maybe He wants you to be a missionary.” (Yes, someone actually said this to me once.)

“You should try applying at [insert name of low-paying entity here]. I hear they pay good money.” (Stop. Just stop.)

“Maybe people think you’re overqualified.” (It’s not like they can do anything about it.)

“Have you ever thought about going back to school?” (With whose money? Now more than ever, they need it to put food on their table.)

“You can’t buy a new pair of shoes. You don’t have a job.” (Yes, someone actually said this to me once as well. If you don’t have enough manners to not say this, you probably should not be a member of society.)

If you spent time unemployed, what atrocities did you hear?

In one corner of the bulletin board that hangs on the wall above my work desk, I have an inspirational postcard which was sent to me a few years ago by a beloved childhood friend. It has a picture of a rainbow and reads “Better Days Ahead.”

Let’s just say that these days, I look at it a lot.

With the exception of the month of May, the time period from March up to and including the present day has seen business dry up for the most part. It’s not because my clients are ditching me—none of them have. It’s because they simply have not had work for me to do. Everyone who is in the independent editing business knows that work is either “feast or famine,” to use a tired cliché, and that the income is not steady.

It has not been often that I do my books at the end of the month and see that my expenses outweighed my earnings. But that is what happened in June.

However, I do believe what that postcard says—there are better days ahead.

The retail company for whom I edit is gearing up to begin creating its yearly catalogs, and in the fall and early winter, those keep me quite busy (and earn me quite a bit). The company will also be redesigning its website soon, and that will give me a lot of work to do next year, since there are many pages on the site.

The university for whom I edit scientific research manuscripts is getting ready to launch a public relations campaign to encourage more researchers to use its editing service.

Right now, I am researching biochemistry and biology departments at various R01 research universities and sending cold emails to department chairs, offering my editing services for their department’s manuscripts. This takes a lot of courage and thick skin. I have thus far received one response, consisting of eight words: “Please remove my name from your mailing list.”

Still, I carry on. Eventually one of them will show interest in my services.

Fellow freelance editors, what do you do to encourage yourself when you are down?

Does anyone out there still use USB (Universal Serial Bus) drives?

I don’t often use them, but I do if I am writing something like a blog post, which I don’t want cluttering up my cloud storage. Right now, I am saving this post on a USB drive, which contains all of my posts since May 5. Before that date, I was using another USB drive to save my blog posts and it went bad. See? That’s the problem with USB drives.

Between about 2010 and 2019, I only used USB drives to save my material. I have a small collection of USB drives which now are almost never touched. These drives contain old cover letters that I wrote as part of job applications, old blog posts, and even chapters of a novel I wrote about ten years ago which is badly in need of a developmental editor. It is embarrassing to admit this, because many people were using cloud storage before I was. I was the one with the little stick protruding from the side of her laptop (or, before that, from the front of her minitower).

About a year after I started my editing business, I was introduced to Dropbox. Dropbox has been a lifesaver for me. More than a terabyte of storage for whatever I want to put into it, and it’s all for me. When I first began talking to my husband about cloud storage, he asked me, “Where exactly is ‘the cloud’?”

“The cloud,” I explained, “is in Heaven. Imagine everyone owning a piece of Heaven—their very own piece, and they can put whatever files they want into their piece. That’s the best way I can explain cloud storage.”

USB drives, unlike the cloud, have very limited storage capability by comparison, and as I said before, they can fail without warning. It was only a matter of time before they became obsolete; the laptop which my husband bought this past March doesn’t even have a USB port.

Once my old USB drives all fail, I might make Christmas ornaments out of them.

If you have USB drives lying around, what do you do (or what have you done) with them?

If you are an editor, you know that the 18^th edition of The Chicago Manual of Style (CMoS) is coming out this September. Being an editing geek, I’m very excited. I’m looking forward to getting my hands on its butter-yellow cover with its bright red lettering.

And if you are a scientific editor, you know that the 9^th edition of Scientific Style and Format: The CSE Manual for Authors, Editors, and Publishers just came out last month with a new title—The CSE Manual (CSE). I’m excited about this one, too, and I will be purchasing it soon.

What will I do with my older editions of CMoS and CSE? Right now, they are both sitting on the bookshelf next to my work desk, looking sad because they know they are going to be replaced. Does anyone like being replaced? Of course not, but in this case, it is definitely necessary.

I could keep the old editions in my office. Not a good idea, because they will soon become clutter. Clutter is very bad for any office, especially that of an editor. The books will end up on the floor if I do this, and they will have to be moved every time we vacuum.

I could try to sell the old editions on eBay or another auction service. However, there are a few problems with this idea. People will know the manuals are out of date, and so they will be reluctant to buy them. If the manuals do sell, they will not fetch much money. (My CMoS doesn’t even have a dust jacket anymore.) Plus, I will have to pay a pretty penny to ship them, because they certainly are heavy.

What I will probably do with my old CMoS and CSE manuals is take them to a huge used bookstore located in the city where I live. According to the store’s website, it takes in and pays for just about any book. Granted, it does not pay much for outdated manuals such as the ones I have—I might only get a few dollars for each. However, the manuals will not take up valuable real estate in my office anymore, and I will not lose money shipping them to a private buyer. As for the money I will receive for them, “Every little bit helps.”

What do you do with your style manuals once they become outdated?

I love working remotely, but at times it can get rather isolating. One thing that keeps me sane is the window immediately to my right in my office (i.e., the smaller bedroom in my condo which serves as my office). Some editors might not prefer a window in their office because they find it distracting—and I admit it can be that way sometimes. However, I love having a window next to me. “Why?” you ask.

I love sunlight. If I did not have the sunlight coming from the window, I would have to light up my office completely with lamps. I do use a few lamps in the office to supplement the natural light from the window, but I would rather not rely on artificial light completely. Besides, sunlight is much brighter and much more cheerful.

A window can also be opened, provided there is a screen. This gives me the scent of freshly cut grass, which I love (I am blessed enough not to suffer from allergies—and you have my sympathy, dear reader, if you do). It also lets in background sounds, such as those of airplanes and lawn mowers, that let me know there is life outside of my building. (However, one sound I never want to hear from the window is Bzzz, because that means a wasp or yellow jacket has found her way in. I am terrified of those things.)

At times, I turn off my Toggl timer and look out my window for a minute or two before going back to work. One thing of which I always take note is the greenery outside. I feel so lucky to live in a community that has a plethora of trees. My husband and I previously lived on a city block where there was nothing but concrete and vinyl siding; during this time, I missed trees very much.

Do you prefer having a window where you work? Why or why not?

I would like to make an announcement.

On May 1^st, I upgraded my laptop to Windows 11.

My almost-four-year-old laptop had been running Windows 10 since I purchased it, and all of my friends and family know that I am resistant to change. For a couple of years, the laptop would occasionally present me with pop-ups that screamed that Windows 11 was available and that upgrading was easy.

“Oh, su-u-u-u-ure,” I thought.

My biggest fears about upgrading the operating system were that the computer would crash while I was trying to do it, that it would mess up all of my software and make me lose tons of valuable files, and that I would lose my Word macros. Even though I backed up my macros a while back, I absolutely did not want to have to reinstall them.

I wanted other people’s opinions, so I threw my question out to the discussion forum of one of my professional editor organizations. “Have you upgraded to Windows 11? What do you think of you? If you use macros, did you lose them?”

Of all the responses my post received (and there were quite a few), almost everybody’s experiences with Windows 11 were smooth and easy.

But one person had indeed lost their macros when they upgraded. One was enough for me to keep resisting the change.

I happen to have a close friend of more than thirty years who now works for Microsoft, and I finally addressed the elephant in the room and asked her if I should upgrade. She indicated that I definitely should. So, on May 1, 2024, I took the plunge. The software literally took hours to download, and this was far from encouraging. But then the installation happened quickly, and suddenly my beloved laptop was running Windows 11.

The big test was whether I still had my macros. I opened a Word document and tried some out. Lo and behold, they worked! I was overjoyed. The only thing that really bothered me was that the beautiful photo of my husband and me in Myrtle Beach that had been my wallpaper was gone, replaced by an ugly black background. After about ten days of this, I did some work with copying files and restored the photo to my wallpaper. (I won’t bore you with how I did this, but please fill out my contact form if you would like me to explain.)

Today, I am loving Windows 11. What has been your experience with it?

If you are a freelance editor, the best way to gain new clients is by word of mouth.

However, there are times when even word of mouth is not enough. During those times, an editor must go where their potential clients are and contact people who don’t know them from Adam. Back when this was done over the telephone, it was known as “cold calling.” Now that we live in the age of the internet, the contact is most often established via email and the process is called “cold emailing.”

Does cold emailing work? I have to say that it does not work often, but it sometimes does. I have gotten work from it. Therefore, I must recommend it, as difficult as it can be.

Cold emailing is difficult mainly for two reasons. First, an editor must find out exactly whom to contact and find that person’s email address. Second, an editor must craft an expertly written email which sells them and their services.

Let’s say I wish to edit research manuscripts and sell my scientific editing skills to a biochemistry department in a university. I either comb through the university’s website to find the department or Google “X University Department of Biochemistry” (the latter is much quicker and easier). Once I am on the departmental website, I look at the faculty page. This always tells me the name and email address of the department chair. I may have to look through a list to find who the chair is, but I can always find out.

Once I have the chair’s email address, I carefully write my letter of introduction. This letter emphasizes what I can do for the department’s researchers, my expertise, and an example of why I am good at what I do. Of course, I also include my email address as a point of contact and links to my website and professional profiles (such as LinkedIn). It is very careful to double check the spelling of the chair’s last name; some names which are of non-English origin can be tricky for those of us who are used to English.

One thing I never include in a cold email is my resume in an attachment. Many university servers will block emails that bear attachments or strip the attachments from the emails. To circumvent this issue, I always include the sentence, “My resume will be provided upon request.” Do you use cold emails to obtain new clients? What are your suggestions for them?